Privacy Policy
Effective Date: July 23, 2026
Keystone Business Systems (“KBS,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how information may be collected, used, stored, and shared when you visit www.ksbsystems.com, submit a consultation request, communicate with KBS, or otherwise interact with our website.
Information We Collect
Information You Provide
We may collect information that you voluntarily provide through a consultation request form, contact form, email, or other direct communication.
This information may include:
Your name
Your email address
Your telephone number
Your company or organization
Your position or role
Information about your business, operations, or consulting needs
Any other information you choose to include in your message
Please do not submit confidential, proprietary, financial, medical, legally privileged, or other highly sensitive information through the website unless KBS has specifically requested it through an appropriate secure method.
Information Collected Automatically
When you visit the website, certain information may be collected automatically by Squarespace and other website service providers.
This information may include:
Your internet protocol address
Browser and device information
General geographic information
Pages viewed
Referring websites or search terms
Dates and times of visits
Information about how visitors interact with the website
KBS may use Squarespace Analytics or similar tools to understand website traffic, visitor activity, and site performance.
Cookies and Similar Technologies
The website may use cookies and similar technologies that help the site operate properly, remember visitor preferences, protect website security, and provide information about website traffic and performance.
Some cookies may be necessary for the website to function. Other cookies may support analytics or optional website features.
Your browser may allow you to block or delete cookies. Disabling certain cookies may affect how the website functions.
How We Use Information
KBS may use collected information to:
Respond to consultation requests, questions, and other communications
Determine whether KBS may be an appropriate resource for a potential client
Schedule and prepare for introductory conversations
Develop proposals or scopes of work when requested
Provide and improve consulting services
Operate, maintain, secure, and improve the website
Understand website traffic and visitor activity
Maintain business and communication records
Prevent misuse, fraud, or security concerns
Comply with legal, regulatory, or contractual obligations
Protect the rights, property, and safety of KBS and others
Submitting a consultation request does not obligate you to purchase services and does not automatically create a consulting or client relationship.
How Information May Be Shared
KBS does not sell or rent personal information.
Information may be shared with service providers that help KBS operate the website and conduct normal business activities. These providers may include:
Squarespace, which hosts and supports the website
Email and communication service providers
File storage and document-management providers
Scheduling, analytics, security, or administrative service providers
Professional advisers, such as attorneys, accountants, or insurers, when reasonably necessary
These providers may process information only as needed to perform services for KBS or as permitted by their own applicable terms and privacy policies.
Information may also be disclosed when KBS reasonably believes disclosure is necessary to:
Comply with a law, regulation, subpoena, court order, or other legal process
Respond to a lawful government request
Enforce an agreement or protect legal rights
Investigate suspected fraud, misuse, or security concerns
Protect the safety, property, or rights of KBS, website visitors, clients, or others
Complete a merger, acquisition, reorganization, sale of assets, or similar business transaction
Data Retention
KBS retains personal information only for as long as reasonably necessary for the purposes described in this Privacy Policy, including responding to inquiries, maintaining business records, meeting contractual obligations, resolving disputes, and complying with legal requirements.
The length of time information is retained may depend on the nature of the information, the reason it was collected, and any applicable legal or business requirements.
Data Security
KBS uses reasonable administrative and technical practices intended to protect information under its control.
However, no website, electronic communication, storage system, or method of transmitting information over the internet can be guaranteed to be completely secure. You provide information through the website at your own discretion.
Your Choices and Privacy Requests
Depending on where you live, you may have certain rights regarding your personal information.
You may contact KBS to request that we:
Confirm whether we maintain personal information about you
Provide access to certain information
Correct inaccurate information
Delete information, when legally and reasonably permitted
Stop using your information for certain purposes
KBS may need to verify your identity before completing a request. Some information may be retained when necessary to comply with legal obligations, preserve business records, resolve disputes, prevent fraud, or enforce agreements.
To submit a privacy request, contact:
Third-Party Websites
The website may contain links to third-party websites, social-media platforms, or services that are not operated or controlled by KBS.
KBS is not responsible for the content, security, or privacy practices of those third parties. You should review the privacy policies of any external website or service you visit.
Children’s Privacy
The website and KBS services are intended for businesses and adults. They are not directed toward children under 18, and KBS does not knowingly collect personal information from children under 18 through the website.
If you believe a child has provided personal information through the website, contact KBS so the information can be reviewed and, when appropriate, deleted.
Changes to This Privacy Policy
KBS may update this Privacy Policy as the website, services, technology, or legal requirements change.
Any updated version will be posted on this page with a revised effective date. Continued use of the website after an updated policy is posted constitutes acknowledgment of the revised policy.
Contact KBS
Questions or requests regarding this Privacy Policy may be sent to:
Keystone Business Systems
Email: cameron@ksbsystems.com
Website: www.ksbsystems.com